Student Accounts

The Student Self Service portal at Nichols College provides a convenient and secure way for students to manage their financial accounts. Through the portal, students can view their billing statements, make payments, and set up payment plans.

Here’s a step-by-step guide on how to adjust your payment amount before making a payment through the Self-Service portal:

1. Log into your Colleague Self-Service portal.
2. Navigate to Student Finance
3. In the Student Finance area, locate and select Make a Payment
4. Adjusting the Payment Amount: In the payment section, you’ll find the designated field displaying the total amount due for the semester. If you need to make a partial payment, simply enter the specific amount you intend to pay in this field.
5. Proceeding with Payment: After entering the desired payment amount, choose your preferred payment method from the available options. Once selected, click on ‘Continue’ to move forward with the transaction process.
6. Review the payment details to ensure the amount and payment information are correct.
7. Confirm the changes and proceed to make the payment with the adjusted amount.

Proxy Access allows designated individuals, such as parents or guardians, to access a student’s educational records and financial information. This access is granted in compliance with the Family Educational Rights and Privacy Act (FERPA), which protects the privacy of student education records. Students must provide explicit permission for proxies to view their information.

Instructions for Proxies to View Student Financial Information:

1. Visit www.nichols.edu.
2. Click on MENU (3 stacked horizontal lines in the upper right hand side of the screen).
3. Click on ONELOGIN at the bottom left green pane.
4. Sign in with your personal email address (ignore the prompt for a Nichols email).
5. Enter your password.
6. Change your password when prompted.
7. Install the OneLogin Browser Extension.
8. Open SELF SERVICE.
9. Choose your student’s name.
10. Select Student Finance.
11. Depending on the access granted to the proxy, Student Finance can display Account Activity, Account Summary, and the option to Make a Payment.

The Student Account Balance payment portal is available for students or individuals who need to make a payment outside of the Self Service portal.

https://www.nichols.edu/studentaccountbalance

The Non-Student Account Payments portal is primarily used by faculty and staff. However, students can also use it to pay their Delta Mu Delta, Alpha Sigma Lambda Honor Society, and Zeta Alpha Phi dues.

https://www.nichols.edu/nonstudentaccountpayments

Students have the opportunity to travel abroad and learn alongside faculty. Deposits and payments for Faculty-Led Travel programs are processed through this payment portal.

https://www.nichols.edu/facultyledtravel

Senior Dues are fees that graduating students pay to fund various senior-related activities.

http://www.nichols.edu/seniordues

Mail coming to the Student Accounts team should be mailed to:

Nichols College
Student Accounts
P.O. Box 5000
Dudley, MA 01570

If sending a physical check, please ensure the following information is included in the memo section:

• Student ID#
• Payment Term (ex. 2024FA or 2025SP)
• Student’s Name
• If you are paying for multiple students, please mail one check per student.

If you using a courier other than USPS, you can use the following street address:

Nichols College
Student Accounts
121 Center Rd.
Dudley, MA 01570

Waive the Dewar Refund Insurance

At Nichols College, we care deeply about students who must leave the College due to serious illness or accidents. To help mitigate financial losses in such situations, we offer the Tuition Refund Plan through A.W.G. DEWAR, Inc. (DEWAR). This plan ensures that 75% of the insured semester fees will be refunded if a student withdraws due to illness, accident, or mental health reasons.

You have been automatically charged for this insurance. If you do not wish to have this coverage, please complete the waiver.

For any questions regarding the Tuition Refund Plan, please contact DEWAR directly at (617) 774-1555.

Graduate and Undergraduate Online Students are not eligible for this insurance.

Enroll or Waive Student Health Insurance Plan

Massachusetts regulation mandates that all students enrolled in at least 9 or more credits are required to enroll in the Student Health Insurance Plan (SHIP) or be covered by a health insurance plan with comparable coverage. To ensure compliance, full-time and three-quarter-time Undergraduate in-person students are automatically billed for the Student Health Insurance Plan.

Special Note: Departments at Nichols College CANNOT share health insurance information with each other due to HIPAA regulations. Students must complete the waiver process listed below IN ADDITION to supplying health insurance information to the Athletics Department and the Health Services Department.

To waive the health insurance fee, your plan must meet the following requirements:

• The policy must be a US-filed and approved ACA (Affordable Care Act) compliant or a comparable plan.
• Students may not waive the SHIP with insurance carriers from outside the U.S. or foreign National Health Service programs. International insurance plans, travel insurance, and short-term limited-duration plans are not accepted.
• Your plan must provide access to doctors, specialists, hospitals, labs, pharmacies, and mental health/behavioral health providers in the Nichols College campus area.
• If you are covered by a health insurance plan outside the Dudley area, your coverage may be limited or unavailable while at Nichols College. This is particularly a concern if you are insured through an out-of-state Medicaid or HMO, as these types of plans do not provide out-of-network coverage. Urgent and/or emergency-only coverage does not meet the SHIP requirements. Please check with your insurance company on possible limitations before submitting a waiver form.

To waive the health insurance fee, please complete the waiver form.

Graduate and Undergraduate Online Students are not eligible for this insurance.

Opt Out of the Bison Book Bundle

The Bison Book Bundle is an all-inclusive textbook rental program designed to save students both time and money. This convenient service provides all required textbooks for the semester, bundled together and available for pick-up before classes begin. The cost of the program is charged to your student account, so you don’t need to worry about additional expenses. With the Bison Book Bundle, you’ll have everything you need for your courses, ensuring you’re ready to succeed from day one. Plus, it eliminates the hassle of purchasing individual books and finding the best deals.

For more details about the program, please visit the bookstore.

Graduate and Undergraduate Online Students are not eligible for the book program.

For undergraduate in-person students, tuition is a fixed amount that covers enrollment for a minimum of 12 credits up to a maximum of 18 credits per semester. This allows students to take a full course load without incurring additional tuition costs for credits within this range.

In contrast, online and graduate students are charged tuition on a per-credit basis. This means that their total tuition cost will depend on the number of credits they enroll in each semester.

For undergraduate in-person students, any credits taken beyond the standard 18-credit maximum per semester will incur a tuition overload fee. This fee is a fixed rate charged per additional credit, ensuring that students who choose to take on a heavier course load are billed accordingly for the extra credits.

A portion of this comprehensive fee goes directly to our Student Government Association. The remaining amount offsets the rising costs of providing facilities, technology, and services across campus that our students need and deserve.

Students who enroll in designated fine arts or laboratory science courses, as listed in the official course schedule published at the time of registration, will be charged a lab fee.

This fee covers the cost of additional health services personnel and resources to meet student needs.

Any student registered for a graduate-level course, including undergraduates in accelerated programs, is charged a flat Tech and Support fee per session. Typically, there are two sessions per semester. This fee helps fund the purchase and maintenance of instructional equipment and student computer laboratories. It also offsets the costs of supplemental materials for classes and supports the development of additional systems and procedures aimed at enhancing student success.

This fee funds International Student Services, which support all in-bound students from different countries. Services include assistance with obtaining an I-20 for your F1 student visa, obtaining a driver’s license, applying for a social security number, on-campus employment, internships, and tax filing assistance.

Applicants are required to make a tuition deposit to reserve a place in the incoming class. For Domestic students, the tuition deposit is refundable until May 1st. For International students, the deposit is non-refundable unless withdrawal is due to a declined I-20 application.

The student must notify the college in writing (preferably with a reason for the withdrawal) to obtain a refund. The tuition deposit is credited to the student’s first statement of charges. Deposits received or refund requests made after May 1st are non-refundable.

Undergraduate Online students are not required to pay a tuition deposit.

Undergraduate in-person students are not subject to this fee, as it is included in their Comprehensive Fee. However, ABLE students, graduate students and undergraduate online students will be charged a mandatory fee upon certification for graduation. This fee applies regardless of whether the candidate attends the commencement ceremony.

Student parking is available for both residential and commuter students within designated areas on campus. To ensure a smooth parking experience, all vehicles must be registered with the Public Safety Office prior to parking on campus. Parking decals, which grant access to these designated areas, are processed in the order they are received and will be issued to students on check-in day.

Please note that the parking fee is charged per semester to the student’s account.

Parking without a valid decal may result in fines or towing. Additionally, students are encouraged to familiarize themselves with the campus parking map and regulations to avoid any inconvenience.

Students participating in a Study Abroad program are charged the full cost of the program, in addition to a study abroad fee. It’s important to note that Study Abroad programs are not eligible for Nichols Aid, so students should plan their finances accordingly.

Students enrolling in any courses offered at Nichols College while completing a study abroad semester will be charged the appropriate tuition rate for the Nichols College course in addition to the study abroad program cost.

Students participating in cohort or individual international internships will be charged an international internship fee.

Book vouchers are a convenient way for students to purchase textbooks and other required materials for their courses. These vouchers can be used at the Nichols bookstore on campus and it’s online platform.

To request a book voucher, students must have a credit balance on their student account. This ensures that the necessary funds are available to cover the cost of the materials.

Please email the Student Accounts Office to discuss your eligibility at sfs@nichols.edu.

Nichols College offers exciting Faculty-Led Travel programs that provide students with unique learning experiences both domestically and abroad.

Please note that the initial deposit for these programs is nonrefundable. Students are required to make payments according to the agreed schedule, with the final payment due prior to departure.

The Student Accounts team will hold the funds in a deposit account at the college, which students can view through the Self Service portal. Once the charges for the trip are applied to the student accounts, our team will allocate the funds from the deposit account to the student account.

Additionally, students have the option to use any credit balances on their student account to help cover the cost of the trip.

For any questions or assistance regarding the billing and payment process of these programs, students can reach out to the Student Accounts team.

Senior Dues are optional fees that graduating students pay to support various senior-related activities. These dues are not charged to the student account. Instead, they are allocated to a special account managed by Student Life to fund these activities.