Registrar's Office

About the Registrar's Office

The Registrar’s Office is open year round to stop in, email or call for everything academic record related. Through a joint agreement with the National Student Clearinghouse, Nichols College Students may obtain transcripts, degree/enrollment verifications and receive assistance with loan deferments. This department confers degrees, maintains student records, processes all incoming transfer credits, oversees class registration, distributes grade reports, tracks all student academic progress and upholds academic policies. In addition, the Registrar’s staff works closely with the Academic Affairs Office to coordinate the annual Commencement Ceremony.

Registering for Classes

Before Your Register for Courses

Prepare Your Schedule

  • Use the Spring 2020 Course Schedule Listing and your Program Evaluation to choose your courses
  • Complete a registration schedule with synonyms
  • Day students may only register for classes that have a section number from 01-99.
  • The section number is the last two digits of the course number, example ACCT-238-02
  • Make an appointment with your advisor prior to registration
  • Individual faculty advisors and professional advisors will post a sign-up sheet on his/her office door for advising on October 28 OR you will receive an email from your advisor to make an appointment using signup.com. Advising will take place from November 1 through November 11.

THE COLLEGE RESERVES THE RIGHT TO WITHDRAW ANY COURSE DUE TO INADEQUATE ENROLLMENT OR STAFF AVAILABILITY, AND TO LIMIT THE COURSE ENROLLMENT SIZE DUE TO OVERSUBSCRIPTION. ANYTIME THE COLLEGE EXERCISES THIS RIGHT, A STUDENT’S SCHEDULE MAY BE AFFECTED. IT IS IMPORTANT TO CHECK YOUR CLASS SCHEDULE, UP TO THE FIRST DAY OF CLASSES.

Please note: A lab fee is charged for all Mathematics courses. This fee covers all required course materials and is in lieu of a textbook.

When to Register

Registration will take place on Monday, November 11 and Tuesday, November 12. You will register online using the schedule below based on the number of credits you have completed.

November 11, 2019

  • TBA

November 12, 2019

  • TBA

You may continue to register after your scheduled time but not before it. Please resolve holds prior to registration

Staff members from Academic Advising, Student Financial Services, Registrar’s Office, Residence Life and Student Services will be available on Monday, November 11 and Tuesday, November 12 during the times above to help if you experience problems with registration.

Registering with Student Planning

Need help using the online registration mode? <<Enter link for document>> for step-by-step procedures to use Student Planning to register.

Special Requests

Occasionally a special request is needed such as an Independent Study Form, Petition Form or Transcript Request Form. These forms can be found at the bottom of this page or on the Hub home page.

Course Load

The normal course load for full-time day students is 14 - 17 credit-hours per semester. Students that register for 12 or more credits per semester are considered full-time. Students that are not full-time may have problems with Student Financial Services, Health Insurance, Residence Life, and Athletics.

Course Overload

You must meet the following criteria to take more than 17 credit hours in a semester; please note: a day overload rate is charged per credit hour starting with the 20th credit hour. The current rate is $1155 per credit for the 2019-2020 academic year.

  • Senior 2.4 GPA or above
  • Junior 2.7 GPA or above
  • Sophomore 3.0 GPA or above
  • Freshman 3.3 GPA or above
Class Standing by Credit Hour
  • Senior 87+
  • Junior 57 - 86
  • Sophomore 27 - 56
  • Freshman 0 - 26
Professional Development Seminar
  • SEM 239 Sophomore PDS must be taken in the Spring of your Sophomore year
  • SEM 339 Junior PDS must be taken in the Spring of your Junior year
  • SEM 439 Senior PDS must be taken in the Fall of your senior year
New Courses Titles/Same Requirement

Several courses have new titles but meet the same requirements. Please note that if you have taken a course with the former title, do not register for the course with the new title per the chart below. It will count as a repeated course and you will not receive credit for it. If you have not taken the course under the former number, please register for the course under the new number and it will meet the same requirement. <<create a document for the table with course titles>>

Take Action

The ultimate responsibility for fulfilling graduation requirements rests with the student. Do not hesitate to contact the Registrar to discuss your record.

Schedule Changes and Add/Drop

You may continue to change your schedule online until August 1, 2019, provided that you do not drop below full-time. After August 1, you must come to the Registrar’s Office during add/drop week, September 2 through September 6 to make schedule changes.

Evening and Online Courses

Day students may not register themselves for a course listed in the Undergraduate Adult Evening schedule. These courses have a section code designation of DU, HF or ON. To register for one of these courses you must come to the Registrar’s Office on April 17 or April 18 between 1:30pm and 3:00pm OR between 1:30pm and 3:00pm during add/drop week, September 2 through September 6. A Dean will be there to discuss your choice and approve or deny your request.

Important Notes:

1. Only one evening or online course is permitted per semester.

2. You must meet the following criteria to be eligible to take an evening or online course:

  • Senior 2.4 GPA or above
  • Junior 2.7 GPA or above
  • Sophomore 3.0 GPA or above
  • Freshman 3.3 GPA or above
Course for Transfer Credit

Day students planning to take courses for transfer credit from any other school must submit a “Course Transfer Request form” with an attached course description to the Registrar’s Office at least one week in advance of registration to allow time for processing.

  • The maximum number of courses you may take over one summer is four
  • Ten of your last twelve courses must be taken at Nichols
  • A grade of "C", 2.0 or better is required in all courses to be transferred
  • Transferred courses do not count toward your Nichols Grade Point Average
  • All course repeats must be taken at Nichols College
Internships

Obtain internship paperwork from the Office of Career Services or through "Hand Shake". Those students interested in Sport Management Internships should contact Dr. Priscila Alfaro-Barrantes. All signed internship contracts are due to the Registrar’s Office prior to September 6 for the Fall 2019 semester. Note: Tuition for summer internships is $175 per credit hour.

Withdrawal from College

If you are not returning for the upcoming semester, please see Associate Director of Enrollment for Student Success/Retention, Katie Moulton in the Welcome Center.

Troubleshooting

Holds

  • If you receive a HOLD message, you cannot register until you clear the hold with the appropriate office.
  • If you receive a Business Office hold, please contact Student Financial Services either in person, by phone: 508-213-2288, or via email to: SFS@nichols.edu.
  • If you receive an Academic hold, please contact the Office of the Registrar either in person, by phone: 508-213-2290, or via email to: Registrar@nichols.edu.

Other Issues

  • Prerequisite Problem - If you receive a message that states “Course # prerequisites have not been started”, please select another course. If you think you have received this message in error please go to the Registrar’s Office.
  • Closed Courses - If you see “Course # is “Closed”-- enrollment not allowed,” you must select another course because the course is full. If you need a specific course to graduate or you need to register for a major course that is closed, please stop by the Registrar’s Office. We do not offer a waitlist option.
  • Change Schedule - If you need to change a course or if you make a mistake and wish to drop a course go to “Register and Drop Sections”. Check the course you wish to drop. After you submit the change, a message will appear in the course status “Dropped from this Section”.
  • Time Conflict - If you register for two courses that meet at the same time you will receive the following message: “Course # conflicts with Course #".
  • Overload Problem - If you receive this message “Registration in Course # puts student in overload”, “Petition is Required”. Check to make sure that you have dropped COLL-002-01.

Graduation Information

Important Graduation Facts
Degree Candidacy

ALL Students anticipating graduation must submit an "Application for Graduation" through "WebAdvisor" in the semester they expect to complete their degree. This Application is to order your diploma and does not indicate that you will or will not be attending the annual ceremony held each May.

Submission Deadlines

  • May Completion January 1
  • August Completion June 1
  • December Completion Ocotber 15

A graduation fee is billed to all degree candidates per diploma recieved. This fee is charged whether or not the student attends the May graduation ceremony.

Requirements for Degrees

An appropriate degree is awarded to each student who fulfills the following requirements:

  • Completion of all admissions requirements.
  • Successful completion of one of the programs of study in the catalog in effect at the time of the student's matriculation. Full-time bachelor degree students must be completed within ten semesters, not necessarily consecutive. Part-time bachelor's degree candidates and master's degree candidates shall complete all degree requirements within ten calendar years.
  • Achievement of a minimum cumulative grade point average of 2.0 for Undergraduate students and a minimum cumulative grade point average of 3.0 for Graduate students.
  • Achievement of a minimum grade point average of 2.0 in the specialization (professional concentration) or the major area of study for all undergraduate students.
  • All students must take at least 30 semester hours - immediately preceding graduation - at Nichols College.
  • Payment in full of all tuition, fees, fines, etc, including the graduation fee.
Commencement Honors:

High scholastic achievement during the entire college career is recognized at Commencement. Outstanding scholars are awarded degrees with three levels of distinction. In order to be eligible for Commencement Honors a student must have earned at least 48 credits at Nichols College and must have achieved the following cumulative averages:

  • Cum Laude 3.40 - 3.64 GPA
  • Magna Cum Laude 3.65 - 3.84 GPA
  • Summa Cum Laude 3.85 - 4.00 GPA

In order to be recognized as valedictorian or salutatorian a student must have earned at least 90 credits at Nichols College.

Undergraduate students who complete 47 or fewer credits at Nichols and meet the following GPA requirements will earn the honors distinction:

  • With Distinction 3.70 - 3.84 GPA
  • With High Distinction 3.85 - 4.00 GPA

MBA students are not eligible for commencement honors as all graduating MBA students must have a 3.0 or above in order to graduate, however One MBA student is chosen for each program each year to receive an "Award for Academic Excellence".

Graduation Process

During the two week period after the end of each semester the Registrar reviews all degree candidates who have submitted an application for graduation. All students who have completed their graduation requirements are then "graduated" and their degree information is added to their transcript.

The Registrar then orders the diplomas from a printing company that specializes in degree and award printing. The lead-time for the diplomas to be returned to Nichols College can range anywhere from 6 to 8 weeks depending on the volume of orders in-house at the printing company. When the diplomas are received at Nichols College, they are reviewed for accuracy and then repackaged into mailers for each student. Once the Student Accounts office has completed a financial audit on each student, they then release diplomas as appropriate. A student's account must be released by the Student Accounts office before the diploma is mailed to the student.

Although Nichols College confers degrees in May, August and December, Nichols College only holds one formal ceremony each year in May. All graduates from August and December are invited to attend the May ceremony. Diplomas are not handed out at the ceremony. A ceremonial diploma cover with certificate is handed to each student as they pass across the stage. The Academic Affairs Office will mail and email information to all eligible graduates regarding the ceremony in early March of each year. Please be sure to update your address if you move.

National Student Clearinghouse

The National Student Clearinghouse is the authorized agent of Nichols College for providing enrollment and degree verifications.

Loan Deferments

Nichols College participates in the National Student Clearinghouse, located in Herndon, Virginia. Several times each semester, the College submits a report of students’ enrollment status to the Clearinghouse which, in turn, supplies verification of enrollment to lending agencies.

Most lenders and loan servicing organizations participate in the Clearinghouse also participate in our paperless deferment process. With this process, no paper forms need to be completed by either students or schools – the student simply calls his or her servicer to request a deferment. The servicer then posts a deferment to the student’s account after the student’s verbal order is matched against the Clearinghouse electronic data verifying in school status.

If your lender needs a deferment form processed, bring it to the Registrar's Office located in room 223 of the Academic Building. We forward all deferment forms to the Clearinghouse. They will confirm your enrollment has been sent to your lender. Nichols College does not provide this information directly to lending agencies.

If you receive a collection letter from a servicer, you should:

  • Call your lending agency to see if they received a deferment form from the Clearinghouse after they sent you the collection letter.
  • If after calling your servicer it still appears that your deferment was not processed, call the Clearinghouse at 703-742-4200. A Clearinghouse representative can verify the date they received the deferment form, when the deferment was certified, when your enrollment status was certified, and to which lenders and guarantors your deferrable status was reported.
  • If an emergency exists (e.g., you are being threatened with default), the Clearinghouse can intervene on your behalf by faxing another enrollment certification to your servicer. Further, it will work with your servicer to ensure that the form is processed on a high-priority basis.
Enrollment Verification

Current Students

If you are currently enrolled at Nichols College and need verification of your enrollment status for your employer or insurance company, you may obtain an enrollment certificate online through the National Student Clearinghouse:

  • Go to Clearinghouse site
  • Click on Obtain an Enrollment Certificate
  • Print the certificate and attach it to the form that requested enrollment verification
  • Return both documents to the requester

Registrar's Office

Contact Information

Registrar@nichols.edu
508-213-2290

Office Hours

Mon-Fri 8:30 to 4:30

Summer Office Hours

Mon-Thu 8:30 to 4:30
Closed Fridays

Location

Academic Building
Room 223

betin.robichaud@nichols.edu

Betin Robichaud

Assistant Dean for Registration
cindy.williams@nichols.edu

Cindy Williams

Assistant to the Registrar
donna.borowski@nichols.edu

Donna Borowski

Assistant to the Registrar